FAQ

FAQ


Registrations

Registration close date

Registrations are now open. more informations on the registration page. Participation fees represent a quarter of the global budget of the Gay Games. Pricing is also below past Gay Games and other world events. Entries for individual and team sports close on 30 June 2018. Any sport may close at an earlier date if the maximum capacity has been reached. Don’t miss out! Register now!

Team registration

The team managers should register themselves first and set up the team in the registration system. During this process, they can add email addresses of those they wish to invite to register as part of their team. If they do not have the email addresses of their team members at the time of registration, invitations can be sent at a later date via their ‘My Account’ portal. Alternatively, once the team has been set up in the registration system, individual team members can register and search for their existing team during the registration process.

Registration in several activities

Each registration includes on base fee package. Participant adds then one or several activities. When going through the registration process, you will be prompted to select and add the sport(s) or your cultural activity you wish to compete in to your registration. You can also add a sport or a cultural activity to your registration at a later date, however this will be subject to availability. Please note that it is your responsibility to check the schedule for potential clashes before adding a sport.

Changing details, and adding events or sports after registering

You can update your registration data and activities by logging in to the registration portal.

Adding a photo after registering

    1. Go to the registration portal.
    2. Log in with your email address and password.
    3. Select “Register For Or Update Existing Event”
    4. In the first step you will have the possibility to add your photo in the style of a photo of passport
    5. Continue the registration process to save your photo

Note that if you upload a photo, your photo must be less than 700 KB.

Valid accreditation photo

  • Passport style photo
  • Face photo, sharp, normal brightness
  • Face must represent 80% of the photo
  • No sunglasses
  • No hat / headwear
  • Max file size 700 KB
  • Use www.idphoto4you.com to generate a good sized photo
    • Step 1: upload your photo
    • Step 2: crop your photo, choose Country “France”, Print Size “Single Photo”, Resolution 600dpi
    • Step 3: Right click on your Photo and select “Save the picture”

Passport-Photo-EN

Registration cancellations

As per the Participation Terms and Conditions, if you withdraw from the Games as a whole or from a cultural or sport event after registration, you will not be entitled to any refund. Nevertheless, if you subscribed our cancellation insurance, you would get reimbursed of your fees below 300 € if you follow the instructions of your insurance policy and you fulfill the conditions of reimbursement.

Registration change

If you change your mind after registering and paying for a sport or cultural event, there will be no refunds. However, if you wish to change your sport or cultural event, you can register and pay for an additional event, and your name will then be removed from the roster for the first event. If you wish to change your sport or cultural event, please contact support.registration@paris2018.com for more information.

Payment methods

You can pay by Credit Card or Debit Card or by Paypal. Note that a Paypal account is not necessary.

Registering as a Supporter and Spectating

Supporters register the same way in which athletes do, but select ‘supporter’ instead of ‘participant’. Supporters get to attend the Opening Ceremony and Closing Ceremony, receive all advantages of the base registration including the participant’s medal, a welcome bag and public travel card if you don’t live in Paris area.

All sports will be open to the public to view, but at events where there is limited capacity, priority will be given to those that are accredited, like Supporters. Some events are also ticketed like dance sport, figure skating, cheerleading, choral and symphonic concerts.

Additional fees for sports, conferences and cultural events

Please also see page registration.

1/2 et Marathon                100 € Rugby Sevens                  80 €
5K 10K                  25 € Sailing                285 €
Badminton                  40 € Soccer                  40 €
Basketball                  40 € Softball                  70 €
Beach Volley                  60 € Squash                  60 €
Bowling                  60 € Swimming                  60 €
Boxing                  60 € Synchro. Swimming                  60 €
Cycling Races                  50 € Table tennis                  60 €
Cycling Mountain Bike                  50 € Tennis                  60 €
Danse sport                  60 € Track & Field                  40 €
Diving                  60 € Triathlon                110 €
Fencing                  40 € Urban dance                  20 €
Field hockey                  40 € Volleyball                  40 €
Golf                130 € Waterpolo                  60 €
Handball                  40 € Wrestling                  60 €
Ice Hockey                  80 € Symphonic Concert                  50 €
Judo                  60 € Bands                  50 €
Martial Arts                  60 € Choral Festival                  50 €
Open Water                  60 € Cheerleading                  50 €
Pétanque                  30 € Conferences 1 day                  40 €
Roller derby                  30 € Conferences 2 days                  75 €
Roller Races                  60 € Conferences 3 days                100 €

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General

Gay Games explained

Held every four years since 1982, the Gay Games have brought together people from all over the world, with diversity, respect, equality, solidarity, and sharing. Gay Games is a global multi-sport and culture event open to all, young or old, athlete or artist, experienced or novice, gay or straight. Gay Games includes a program of sports and cultural events. Plus there are opening and closing ceremonies and medals awarded. The difference is that you do not need to be an elite athlete to compete and in most sports, you don’t need to qualify. Anyone can register for the Games – whether to win, to have fun, to beat your personal best or to travel to a new place of the world. Everyone has a role to play at the Gay Games and help to progress our society for more respect of diversity.

Paris 2018 Gay Games 10 dates

The dates are: Saturday 4 August to Sunday 12 August 2018 – which is summer in Paris. The weather is usually warm and dry. Gay Games 10 is in the season holidays so families can take part and many hotels have vacancy.

The Games are 8 days long starting with an opening ceremony and ending with a closing ceremony. During that time athletes can enjoy hanging out in the Gay Games Village, and there is an active program of entertainment, sporting and social activities.

Prior to the Opening Ceremony on 4 August 2018, there will be a three-day conference at the City Hall from 1st August to 3rd August 2018. Accreditation center will open on 1st August 2018.

The sports and venues

40 sports make up the Paris 2018 Gay Games 10 sporting program. The most popular sports are athletics, aquatics, volley-ball, soccer, tennis, badminton, bowling, basketball. To see the full sporting schedule including sports disciplines and age requirements click here (page sports program)

28 venues have now been confirmed. Visit the ‘sports’ section of our website to find out more about each venue. Paris 2018 Gay Games 10 is proud that the 40 sports will be held in some of the best sporting venues in Paris. Most venues are under 30 minutes from the Village by public transportation.

Qualification

Athletes do not generally have to qualify, however in some cases there are entry requirements. This applies particularly to those event that double as a world championship. Paris 2018 – Gay Games 210 is an event for serious competitors and social grades alike. Compete to win or compete to have fun, it’s up to you. Our principles remain “participation, inclusion and personal best”.

Age limits by sport

The lowest competitive age is 18. There is no upper age limit.

The age category you compete in is dependent on the sport. For most sports, the age category cut off date is 31 December 2018 (for example aquatics) or 4 August 2018 (for example Athletics and Squash). For example, if you are 34 during Gay Games time, but have turned 45 by the end of the year 2018, you would compete in the 35+ age category, in the first case, or in the 30+ age category in the second case.

Competition structure

Athletes compete in age brackets of five to 10 years, depending on the sport and the attendance. In teams, the competitive age category is usually based on the age of the youngest member of the team. There are some exceptions to this rule, rowing is determined by the average age of the crew and athletics relay events are determined by the combined ages of team members. Some sports are structured to include a variety of competition formats, which range from competitive to social to recreational.

Insurance cover

Your entry fee does not include any form of insurance, including any medical or travel insurance. It is the Participants’ responsibility to secure private travel and medical insurance to cover any liabilities associated with their travel and accommodation in relation to attending or participating in the event.

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Sports specifics

The sports schedule and competing in more than one sport

Scheduling is a continuous work in progress with our Sports division. As our needs and competitor numbers become clearer, details are being confirmed and regularly released on our website. Click to the calendar to view the preliminary sports schedule.

You can keep updated with your Sports competition and scheduling can be found on each Sports page.

Depending on your chosen sport, there may be an opportunity to participate in another sport – but with 40 sports contested over 7 days of the Games, there are also bound to be some clashes! Each additional sport comes with an additional cost depending on the activity.

Exact competition times are still being finalised and will be made available on the Gay Games website once confirmed.

‘Sold out’ sports and waitlists

For ‘sold out’ sports, we won’t offer any waitlist. All sports have a definite limit but there is a chance that an increase in capacity in selected age categories and divisions will be possible. We recommend you choose your activity the sooner so that you get your slot! If there are cancellations from registered individuals and teams that Paris 2018 is aware of, Gay Games 10 will reopen ‘sold out’ sports.

Number of disciplines to enter for each sport

For sports that have multiple disciplines and events, you can enter as many disciplines and events as your sport program allows, without having to pay an additional fee. Please view your sports’ webpage on our website.

It is the responsibility of each competitor to check the sports schedule prior to registration to ensure their sports/disciplines do not clash.

Finding a team to join

Visit the Facebook page of your Gay Games event. It is the right place to ask questions and seek team members. If you don’t have a team at the end of registrations, we will propose you to join a team.

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Culture specifics

The culture schedules and having several activities

Scheduling is a continuous work in progress with our Sports and culture division. As our needs and competitor numbers become clearer, details are being confirmed and regularly released on our website. Click to the calendar to view the preliminary schedules.

You can keep updated with your event and scheduling can be found on each Sports or Culture page.

Depending on your cultural activity, there may be an opportunity to participate in another sport or cultural activity- but with 40 sports and 14 cultural events contested over 7 days of the Games, there are also bound to be some clashes! Each additional activity comes with an additional cost depending on the activity.

Exact event times are still being finalized and will be made available on the Gay Games website once confirmed.

‘Sold out’ cultural events and waitlists

For ‘sold out’ cultural events, we won’t offer any waitlist. All cultural events have a definite limit. We recommend you choose your activity the sooner so that you get your slot! If there are cancellations from registered individuals and choirs, bands or orchestras that Paris 2018 is aware of, Gay Games 10 will reopen ‘sold out’ cultural activities.

Number of events to enter

For cultural events that have multiple disciplines and events, you can enter as many disciplines and events as your program allows, without having to pay an additional fee. Please view your culture’s webpage on our website.

It is the responsibility of each participant to check the sports and culture schedule prior to registration to ensure their activities do not clash.

Finding a choir, a band or an orchestra to join

Visit the Facebook page of your Gay Games event. It is the right place to ask questions and seek choir, band or orchestra members. If you don’t have a choir, band or orchestra at the end of registrations we will propose you to join a choir, band or orchestra.

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Accreditation

Location and opening date

Your Accreditation pass will need to be collected from Paris 2018 Gay Games 10 Accreditation Center at Carreau du Temple – 75003 Paris. Accreditation will open on 1st August 2018 and close on 5 August 2018. Opening Hours will be available closer to Gay Games time.

Please note that on Saturday 4 August the Accreditation center will close by 5pm due to the Opening Ceremony taking place that evening.

What to bring

  1. In July 2018, each participant will be sent a confirmation email to the email address nominated during the registration process. This email will include a barcode that you can produce at the Accreditation desk (either on your mobile phone, tablet or printed) in order for your pass to be produced.
  2. You may also have to show photo identification and proof of age using your passport or identity card. Those with a foreign identity cart or driver’s license need to be able to produce an English or French translation.
  3. You will also have to show a medical certificate in French, which allows your participation in your sport.

Collection on behalf of another

We recommend that participants collect their own Accreditation pass and inclusions. If you’re a team manager and you need to collect the team’s Accreditation passes of their behalf, you’ll need to bring each participants official Entry Confirmation AND their ID (either original or a copy). You’ll also be required to sign a letter confirming that you have collected the pass on their behalf and collect all bags and inclusions for the team.

Welcome bag

At the Accreditation center, each participant will receive an Accreditation pass, Paris 2018 backpack, a Gay Games guide, a public transportation card if you don’t live in the area and a medal of participation.

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Volunteers

Applying to volunteer

The Volunteer application process can be found here.

Types of volunteer roles

There will be a wide range of volunteer roles available that cover all 40 sports, 14 cultural events, conference, festivities and 55 venues of the GAY GAMES 10. Volunteer roles are varied, and include all referees, umpires and officials, as well as areas such as cultural events, festivities, transport, media services, accreditation and VIP services. All volunteer roles will be based either in Paris area.

Volunteer as a referee or umpire

Most GAY GAMES 10 sports require volunteer referees or umpires – these are known as our ‘Sport Volunteers’. You can complete an online application to be a Sport Volunteer here

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Accommodation and travel

Paris 2018 Tourism Partner

GAY GAMES 10 is pleased to announce their partnership with international travel services company KTS Group, who will be able to provide athletes, artists and supporters with hotel accommodation and tourism booking services for the Games. See their offer : travel.paris2018.com.

GAY GAMES is also pleased to announce their partnership with misterb&b to stay as a gay local in Paris. You can also view a number of their accommodation options here: misterbandb.paris2018.com

Visa requirements

We recommend that you click here to visit the French Immigration website in the first instance. This will provide you with all of the necessary details around visa requirements and triggers for needing one. Paris 2018 Gay Games 10 is unable to assist with visa applications but will send letter of invitation to participants who would need it. Note also that French Embassies will be aware of Gay Games 10 in order to facilitate your request of visa.

Transport services available

Paris 2018 encourages public transportation. All participants receive a transport card which provides access to all RATP bus, metros, trams and RER trains network across the 10 days of the event. Where a venue is not serviced entirely by public transport, Gay Games shuttles will be provided. Full details about transport services will be provided closer to the Games.

Getting to and from the Opening Ceremony

The Opening Ceremony will be held at the Stadium Jean Bouin, closed to several bus stops, metro and trams stations. Event logistics are still being developed. More details will be posted to our website as they are finalized, so please check back regularly, or sign up to the Gay Games newsletter.
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Cancellation Insurance

Why take out cancellation insurance ?

The optional cancellation insurance allows you to reserve your participation fees in case of cancellation before the event. This is to cover a financial risk.

When you register in the Gay Games several weeks or months in advance, you have an incentive to take out insurance in the event of cancellation for medical, death or professional reasons.
Learn More

When to buy cancellation insurance ?

You can take out your cancellation insurance until the day before your participation, but it must be paid at the same time as your registration.

Am I covered by my credit card ?

Insurance cancellation of banks cards mainly concern travel and stays. Check directly your warranty conditions which vary according to your bank and the type of CB

How can I subscribe ?

Subscription takes place directly on our website at the time of validation and payment of your registration. We ask for no additional documents or medical questionnaires.
The payment is made by card then, and the payment is secured.

How much is the insurance policy ?

The amount of the insurance policy is 5,50 euros TTC (including tax), per registration and per person, regardless of the amount of the registration fees for Gay Games.

How can I pay for my insurance?

Simple : payment is made online by credit card as on all online websites.
Secure : payment is secure. Once the payment is made, you will immediately receive by email the confirmation of your registration and the documents relating to your insurance contract.
It’s simple, fast and efficient !

When does the guarantee apply?

The guarantee applies as soon as you have paid your contribution.

Can I cancel my insurance ?

You are entitled to a 14-day withdrawal period. For this you must send us your request by mail: support.assurance@paris2018.com

How can I request for a claim ?

Any claim for compensation must reach the subscriber at the latest within 15 days of the events and must be accompanied by the following supporting documents:

  • Or a medical certificate drawn up by a competent authority specifying the nature of the accident, injury or illness and necessarily including the notion of inability to practice the sport of the event for which the insured person had registered.
  • Or a death certificate.
  • Or any other document justifying the claim of the insured person.

How am I compensated ?

Upon receipt of all the supporting documents and subject to acceptance of the assumption of the cancellation request, the refund will be made by bank transfer within a maximum of 72 working hours.

If I add more competition to my list, will my Insurance cost more ?

The price is fixed regardless of the amount of the registration. Simply, the refund of the registration fee following a cancellation will be made up to 300 euros.
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